100% FREE Invoicing and Online Billing Software for Indian Businesses (2024)

Why use Refrens invoicing software?

User Friendly Interface

Refrens invoice software is so simple that even if you're starting from zero, you can navigate through it with ease. Unlike other complicated invoicing systems that make your head spin, Refrens offers simplified navigation. You won’t encounter any technical terms or jargon. Instead, you’ll find straightforward buttons and menus. Refrens invoicing software holds your hand and guides you through the entire process. From creating invoices to managing other essential documents, it breaks down each step into simple, easy-to-follow instructions. You’ll be creating professional-looking invoices and documents in no time thus simplifying your invoicing process.

Customization

Customization is a key feature in modern invoicing software. Businesses can personalize their invoices using various customization options such as:

Multiple Invoice Templates: Choose from a range of templates tailored to different needs like professional invoices, letterheads, or minimalist designs.
Custom Fields: Add specific fields to your invoices that are relevant to your business, ensuring all necessary information is included.
Custom Formulas: Automate calculations with custom formulas, making it easy to handle complex pricing structures or discounts.
Custom Colors: Personalize your invoices by incorporating your brand colours, reinforcing brand identity.
Font Selection: Change fonts to match your company's branding guidelines, ensuring consistency across all documents.
Letterhead and Footer: Include your company's letterhead and footer in the invoices, adding a professional touch.
Printing Style: Adjust the printing style by selecting a paper size, margins, and text scale, ensuring the invoices look polished even in print.

These customization options empower businesses to create invoices that reflect their brand identity and cater to specific client needs effectively.

Multi-Currency Invoicing

Refrens free invoicing software simplifies the process of creating multi-currency invoices. It automatically handles currency conversions, eliminating the need for manual calculations. Businesses dealing with international clients or transactions can benefit greatly from this feature, ensuring accurate and hassle-free invoicing across different currencies.

Create Invoice, Proforma Invoice, Quotation and Other Documents

Refrens offers a comprehensive suite of features beyond invoicing. Users can create a variety of documents including quotations, proforma invoices, payment receipts, credit and debit notes, sales orders, purchase orders, and delivery challans. Additionally, Refrens billing software provides tools for efficient expense management and inventory management, making it a one-stop solution for various business needs. You can checkout the Refrens quotation software here.

Streamlined Document Conversion

Refrens billing software offers seamless document management by allowing users to convert quotations to proforma invoices and invoices, as well as convert proforma invoices to invoices and other related documents. These documents are interlinked, enabling users to track the origins of each document and ensuring a transparent and organized workflow. This feature simplifies the process of managing different stages of transactions and provides a cohesive overview of the entire business process.

Easy to Set Recurring Invoices

Refrens invoice software simplifies the process of managing recurring invoices and other documents with its user-friendly interface. Users can set up recurring invoices and various documents at different stages, including creating drafts, saving documents, sending emails, and even sending documents via WhatsApp. The flexibility to choose different communication channels, such as email and WhatsApp, allows businesses to cater to the preferences of their clients, enhancing communication efficiency and ensuring timely delivery of invoices and other essential documents.

Record Payments

Refrens invoice billing software offers a streamlined solution for recording payments, allowing users to effortlessly add payments received from clients with just one click. This intuitive feature simplifies the payment recording process, enabling businesses to maintain accurate financial records and efficiently manage their cash flow.

Simple Tax Configuration

Refrens make it effortless for registered VAT businesses to configure taxes according to the specific rules and regulations of their country. The platform allows users to easily set up and customize tax rates based on the applicable VAT laws, ensuring accurate and compliant invoicing. This feature ensures that businesses can generate invoices that adhere to the tax requirements of their country, simplifying the process of taxation and financial compliance.

Bulk Upload Invoice, Qutotaion, Expensese

With Refrens, users have the convenience of bulk uploading various documents, including invoices, quotations, proforma invoices, and expenses. This time-saving feature allows businesses to efficiently manage their financial records by uploading multiple documents in batches. Whether it's invoices for clients, quotations for potential deals, proforma invoices for advance payments, or expenses incurred, Refrens streamlines the process by enabling bulk uploads.

Track the Invoice Status

Refrens provides a user-friendly summary feature that allows you to easily track the status of your invoices. You can quickly see which invoices have been accepted, paid, partially paid, unpaid, or overdue. This summary feature provides a clear overview of your financial transactions, helping you stay organized and ensuring you're aware of your business's current financial standing. With this information readily available, you can make informed decisions and effectively manage your cash flow.

Add/Manage Multiple Businesses

Refrens offers the flexibility to create and manage multiple businesses and branches under one account. This feature eliminates the need to create and manage multiple accounts for different businesses, streamlining your operations and simplifying your business management processes. With this capability, you can efficiently handle various aspects of your different businesses, ensuring seamless management and organization across all your ventures.

User Access Control

Refrens allows you to efficiently manage your team by providing user access control, also known as roles and permissions. With this feature, you can assign specific roles and permissions to team members, controlling their access to various documents, including invoices and other important files. This functionality ensures a secure and organized workflow within your team, allowing you to designate tasks and manage access according to each team member's role and responsibilities.

Inventory Management

Refrens offers comprehensive inventory management capabilities, allowing you to seamlessly handle your stocks and related transactions. With this feature, you can effortlessly add, manage, edit, and delete stocks. It provides a clear overview of your current stock levels and average selling prices. Additionally, you can easily adjust newly added stock, view detailed item information, and monitor transactions associated with each specific stock. Refrens' inventory management feature streamlines your stock control, ensuring you have precise insights into your products and transactions.

Client Statements

Refrens simplifies the process of generating client statements for each product or service sold to them. With its user-friendly interface and robust features, you can effortlessly generate detailed client statements, providing comprehensive insights into the products or services purchased by your clients. This functionality allows you to maintain clear and transparent communication with your clients, enhancing your professional relationships and ensuring accurate financial records.

Essential Reports

Refrens provide a proforma invoice, invoice, client and vendor, payment, TDS, VAT, credit note, line item wise report, HSN report, purchase order report, expense report, and delivery challan report.

Advance Accounting

Advanced accounting involves various components that play a crucial role in managing a company’s financial data accurately. Here's a breakdown of the key elements you mentioned:

Voucher Books: These are used to record every financial transaction made by a business. Voucher books include various types of vouchers like payment vouchers, receipt vouchers, journal vouchers, etc. Each voucher type serves a specific purpose in the accounting process.
Ledger: A ledger is a collection of accounts that records all transactions associated with a particular account. It provides a summary of financial transactions, making it easier to see the overall financial health of the business.
Balance Sheet: This is a financial statement that provides a snapshot of a company's financial condition at a specific time, usually at the end of an accounting period. It consists of assets, liabilities, and shareholders' equity. The balance sheet is a crucial tool for investors and creditors to assess the company's financial stability.
Profit and Loss Statement: Effective financial management is pivotal, and Refrens invoicing software offers a crucial feature for small enterprises – the ability to effortlessly "Generate Profit and Loss Statements." This feature acts as a financial compass, providing businesses with a clear overview of their income, expenses, and overall profitability. With Refrens software for invoicing and billing, business owners can make informed decisions, identify areas for improvement, and simplify tax preparations. The process is user-friendly – simply navigate to the dashboard, select the desired timeframe, and with a click, obtain a detailed Profit and Loss Statement.
Account Groups: In accounting, accounts are often categorized into groups based on their nature (e.g., assets, liabilities, expenses, income). Account groups help in organizing the accounts systematically, making it easier to prepare financial statements and analyze financial data.
Accounts: Accounts represent specific items like cash, inventory, sales, expenses, etc. Each account records transactions related to that item. For instance, a sales account tracks all sales transactions, while an inventory account records changes in stock levels.

These components form the backbone of advanced accounting systems, ensuring that a company's financial data is accurately recorded, organized, and analyzed. They are vital for financial reporting, decision-making, and compliance with regulatory requirements.

Lead Management Software

Having integrated lead management software within Refrens provides a streamlined process for businesses. It allows them to efficiently manage their leads, converting them seamlessly into various documents like quotations, proforma invoices, and invoices. This integration significantly reduces the time and effort spent on creating documents from scratch for each lead, ensuring a more efficient workflow for businesses. By simplifying lead conversion and document creation, Refrens helps businesses focus more on their core operations and building customer relationships.

Route Email Replies

Refrens invoicing software not only optimizes your invoicing system but also facilitates seamless communication. The standout feature, "Route Email Replies to Specific Email Address," ensures that businesses, particularly small enterprises, can manage their correspondence effortlessly. Sending an invoice using Refrens billing software to a client in India, with the "Route Email Replies" feature, a dedicated communication channel is established for each invoice. This means that all email replies related to a specific invoice are directed to a chosen email address, keeping your primary business email organized and free from unnecessary clutter. Refrens Invoicing Software not only offers a robust invoicing system but also prioritizes uncomplicated communication for small businesses in India.

Automated Journal Entries

Simplifying the financial aspect of your operations, this feature ensures that every transaction seamlessly reflects in your journal without manual intervention. For small businesses in India, where time and accuracy are crucial, this automated journal entry feature becomes a game-changer. No more tedious data entry or the risk of human errors in your invoicing system; the software effortlessly records each transaction, making your billing process smoother than ever. With Refrens, invoicing for small businesses in India becomes a breeze, allowing you to focus on your core activities while the software takes care of the intricate details.

Generate e-Way Bills

E-way bills are a crucial aspect of the Indian taxation system, required for the movement of goods. Refrens simplifies this complex process, making it hassle-free for businesses using the invoicing software. Now, you can effortlessly generate E-way bills directly within the software, eliminating the need for additional platforms or manual interventions. This not only saves time but ensures accuracy and compliance, crucial for the smooth functioning of your business. So, whether you're a startup or an established enterprise, Refrens' invoicing and billing software goes beyond the basics, offering a comprehensive solution that streamlines your operations and keeps you on top of your invoicing game.

Generate e-Invoices

With Refrens invoicing software, the generate e-invoices feature revolutionizes the way Indian businesses manage their billing processes. This cutting-edge feature simplifies invoicing for small businesses by seamlessly transitioning from traditional paper-based invoices to electronic ones. Imagine bidding farewell to manual paperwork, delays, and errors. With just a few clicks, businesses can effortlessly create and send electronic invoices, making the entire invoicing system swift and efficient. This software for invoicing not only ensures compliance with the latest e-invoicing standards but also enables businesses to stay ahead in the digital era. The user-friendly interface makes it easy for even those unfamiliar with complex billing software to navigate effortlessly.